AI meeting note takers for Zoom, Meet and Teams

How we make money: No link on this page earns us anything right now. We may join companies' affiliate programs, and our affiliate disclosure lists any we've joined. If a link on this page ever pays us, it will be marked "(paid link)" and this box will name the companies that pay us. We haven't tested these products hands-on. Prices and features come from each vendor's own pages, checked 2026-10-23 and linked in Sources.

If most of your talking happens on video calls, you don't need hardware. You need an app that either joins the call as a bot or records from your computer. Before you add one, check whether the meeting app you already pay for does it for free.

Quick answer

• You pay for Google Workspace Business Standard or higher, or a Google AI Pro/Ultra plan: try Meet's built-in "Take notes for me" first. It's included.
• You want it free and you're solo: Fathom Free (unlimited recordings and transcription, per Fathom).
• Small team on a budget: Fireflies Pro, $10/seat/mo on annual billing.
• Lots of calls, and you want raw transcripts free: tl;dv Free records and transcribes without a cap, but full AI notes only on your first 10 meetings ever.
• No bot in the call: Granola or Bluedot. See note takers that don't send a bot.

Comparison table (as of 2026-10-23)

We didn't check Microsoft Teams Copilot pricing for this page. If you're on Teams, ask your IT admin what your Microsoft 365 plan already includes before buying anything.

Microsoft says Teams admins can now automatically block identified external bots from joining meetings through Teams meeting policies (Teams admin release notes, September 23, 2026). It's an admin setting, so it depends on the organization hosting the meeting. By default, Microsoft says Teams detects bots and holds them in the lobby until someone admits them. Microsoft also says some bots may not be detected.

Two-year cost per seat

Arithmetic on the annual prices listed above (Granola Business is monthly only), one seat, before tax. Not a measured result.

If you already pay for a Google Workspace edition that includes "Take notes for me", a separate tool needs to do something Meet's notes don't before it's worth $200 to $480 over two years.

Picks by who you are

Solo consultant on Zoom or Meet

Fathom Free first. If you need follow-up emails and action items, compare Fathom Premium ($16) with Fireflies Pro ($10). Fireflies is cheaper per month on annual billing.

Small team that shares notes

Fireflies Pro is $10/seat/mo on annual billing (checked 2026-10-23). Otter Pro and Notta Pro list lower annual prices per user, so compare what each includes for a team (shared notes, admin controls, storage) before you pick. Watch the free plan's storage: 400 minutes in total, not per month, fills up fast. Fireflies' pricing page says that's per team; its help center says it's per seat, pooled across the team.

Sales or customer calls, lots of them

tl;dv records and transcribes free with no meeting cap, which is unusual. But the free AI notes run out after 10 meetings for the life of the account, so plan on Pro ($18/seat/mo annual) if you want summaries on every call.

Google Workspace shop

If your org is on Business Standard or higher, turn on "Take notes for me" (your admin may need to enable it). The meeting organizer needs the eligible edition, and it works in English, French, German, Italian, Japanese, Korean, Portuguese and Spanish per Google.

You transcribe in other languages or upload files too

Notta Pro ($97.99/yr, 1,800 minutes a month) is the cheapest annual plan here. On Notta's free plan, the 3-minute cap per recording makes it work more like a trial for real meetings.

You don't want a bot in the room

Granola (free with 30 days of history) or Bluedot (5 free meetings, then $14). Full rundown in bot-free note takers.

Privacy and consent

Recording laws: tell people first. Federal law and most states let you record a conversation you're part of. About 11 states, including California, Florida, Illinois, Pennsylvania and Washington, generally require everyone's consent, and a few states mix the rules. Oregon, for example, requires that everyone in an in-person conversation be told it's being recorded, while phone calls need one person's consent (RCFP guide, ORS 165.540). If people are in different states, the stricter law may apply. Rules outside the US differ too, and many employers, schools and clinics have their own policies. A meeting bot showing up in the participant list is a notice, not consent. The same goes for a "this call may be recorded" greeting: it may not tell people that an AI service is transcribing or summarizing the call, so name the AI note taker when you ask. This is general information, not legal advice. If you're unsure, ask a lawyer where you live.

• A bot is a visible notice, but it isn't consent. Tell people you're recording, especially guests from outside your company.
• Google Meet shows a pencil icon to everyone when notes are on, and Workspace admins can require participants to consent before notes, recording or transcripts start (per Google's help page).
• Model training: Fireflies' pages give different answers on training: its pricing page says "Your data is never used for AI training", while its security page also says "We don't train on it by default" (checked 2026-10-25). Check before uploading sensitive calls. Bluedot's security page says: "Customer data is never used to train or improve AI models." (checked 2026-10-26) Granola says anonymised data from Basic (free) and Business accounts may be used to improve its own models by default, and each user can turn that off in settings. Check the setting in whatever you pick.
• Health data: don't use a free or standard plan for patient info.

What we did and didn't do

We read the pricing pages and help articles below on 2026-10-23. We didn't install, join a call with, or test any of these tools.

Sources (checked 2026-10-23)

• Fathom pricing: https://www.fathom.ai/pricing
• Fireflies pricing: https://fireflies.ai/pricing
• Fireflies security (training statements, checked 2026-10-25): https://fireflies.ai/security
• tl;dv pricing (US dollars, checked 2026-10-27): https://tldv.io/pricing/
• tl;dv free plan limits help (article dated November 24, 2025, still live 2026-10-27; its 10 meetings with AI notes, 3-month retention, 5 uploads and 3-hour limit match tl;dv's pricing page on 2026-10-27): https://intercom.help/tldv/en/articles/8919450-what-are-the-limits-of-the-free-plan
• Otter pricing: https://otter.ai/pricing
• Otter HIPAA help article: https://help.otter.ai/hc/en-us/articles/33975072019991-HIPAA-Otter-ai
• Notta pricing: https://www.notta.ai/en/pricing
• Notta plans help article: https://support.notta.ai/hc/en-us/articles/55339089140123-Understand-Notta-s-Plans-Pricing
• Granola pricing: https://www.granola.ai/pricing
• Granola security, privacy and data FAQ (BAA scope): https://docs.granola.ai/help-center/consent-security-privacy/security-privacy-data-faqs
• Bluedot pricing: https://www.bluedothq.com/pricing
• Bluedot security: https://www.bluedothq.com/security
• Google Meet "Take notes for me": https://support.google.com/meet/answer/14754931
• Google Workspace with Gemini plans: https://support.google.com/meet/answer/13952129
• Zoom My Notes pricing: https://zoom.us/pricing/my-notes
• RCFP recording guide: https://www.rcfp.org/introduction-to-reporters-recording-guide/
• Oregon ORS 165.540: https://oregon.public.law/statutes/ors_165.540
• Granola model training help (checked 2026-10-24): https://docs.granola.ai/help-center/consent-security-privacy/model-training
• Granola subscriptions and billing (checked 2026-10-24): https://docs.granola.ai/help-center/managing-your-account/subscriptions-and-billing
• Fireflies Free plan help (checked 2026-10-24): https://guide.fireflies.ai/articles/4027724828-learn-about-the-fireflies-free-plan
• tl;dv bot-free recording help (checked 2026-10-24): https://intercom.help/tldv/en/articles/14433337-recording-without-a-bot
• Fathom standard BAA (checked 2026-10-24): https://www.fathom.ai/baa
• Microsoft Teams admin release notes (entry dated September 23, 2026; checked 2026-10-25): https://learn.microsoft.com/en-us/officeupdates/teams-admin
• Microsoft Learn, Manage external bots in Teams meetings (updated 2026-07-20; checked 2026-10-25): https://learn.microsoft.com/en-us/microsoftteams/manage-external-bots
• Fireflies meeting storage limits help (per seat, pooled across the team; checked 2026-10-27): https://guide.fireflies.ai/articles/4777633252-learn-about-meeting-storage-limits

Changes

• 2026-10-23: prices, plans and policies checked on the vendor pages in Sources.
• 2026-10-24: Review fixes. Granola training default, Granola Business billed monthly and Enterprise "from $35", tl;dv bot-free desktop recorder, Fireflies Free catches and pooled storage, Otter 25-conversation limit, Fathom BAA wording, Zoom My Notes called a plan.
• 2026-10-25: added Microsoft's Teams bot-blocking admin setting, sourced to Microsoft Learn.
• 2026-10-25: added Microsoft's note that some bots may not be detected to the Teams bot paragraph.
• 2026-10-25: Fireflies training line now shows both of Fireflies' statements.
• 2026-10-25: tl;dv prices now in US dollars as shown to a US reader (Pro $18/seat/mo annual or $29 monthly; Business $29 or $39), checked on tl;dv's pricing page.
• 2026-10-26: Bluedot training line replaced with a word-for-word quote from its security page (checked 2026-10-26).
• 2026-10-26: standard consent block now adds that a "this call may be recorded" greeting may not tell people an AI service is transcribing or summarizing the call.
• 2026-10-27: Fireflies Free storage now shows both of Fireflies' wordings (pricing page: per team; help center: per seat, pooled). Granola's free plan named Basic, as on Granola's pricing page. tl;dv free limits re-checked on tl;dv's pricing page.